How to Archive Emails in Gmail?

Nowadays, Gmail became a very important part of our day-to-day life. You can easily send emails to anyone from anywhere and at any time. One such feature is archiving messages in your Gmail account. When you are receiving multiple emails daily, you have an option to archive your emails to keep the primary inbox clean and specific. 

When you archive any email in Gmail, it enables you to keep important business emails without showing them in your Inbox. Once you archive an email, it’s not very obvious where the message moves. Sometimes, it may be problematic to find an archived message. Google does not save your archived messages in their own separate folder but instead moves them to a label in your email account. Here, in this article, we have mentioned quick steps that you can follow to archive emails in your Gmail account. 

How do I Archive Emails in Gmail?

Go through the following steps to know how to archive emails in your Gmail account:

Step 1: Select the Email Message that You Want to Archive

First of all, open your Gmail account and find the email message or thread that you want to archive. 

Step 2: Highlight the Email and Select ‘Archive’

Hover your mouse over the email message. Now from the four icons appearing on the right-hand side, click the leftmost button, which is the archive button. 

Step 3: Your Email is Now Archived

After completing the above steps, the selected emails will vanish from your inbox. You will also get a notification at the bottom left of the screen indicating, “Conversation archived”.

Where do Archive Emails go in your Gmail Account?

Wondering where the archived email message or thread had gone? It is easy to find any email in your Gmail account via the search bar if you know any keyword of that mail. But if not, all is not lost. You can go through the following steps to know where does actually the archived email goes:

  • Firstly, click the “More” button appearing on the navigation bar to the left of your inbox. 
  • Now, from the expanded menu, click Press All Mail button. This will display the full inbox, including all archived and non-archived mail mixed together.

Steps to Archive Emails in Gmail on Android

Archiving emails on Android devices is very easy. All you have to do is:

  • On your Android device, open the Gmail app.
  • Click the Menu button appearing as the three-horizontal bar.
  • Go to Settings > General settings > Gmail default action.
  • Click the “Archive” or “Delete” button. After that, deleted messages will be permanently removed from the inbox folder.
  • Scroll down to the “Action confirmations” section and select if you want to confirm before archiving or deleting messages.

How to Unarchive Gmail Messages?

If you’ve mistakenly archived an email message or thread in your Gmail account, you can unarchive them by following steps:

  • Select the message or thread that you have to unarchive. 
  • Now, click the “Move to Inbox” button appearing on the top. It is the eighth icon from the left and looks similar to the inbox with a downward arrow in it.

How do I Automatically Archive Emails in Gmail?

Go through the following steps to auto archive Gmail messages using Labels and Filters:

  • Firstly, go to Gmail, and click on Settings.
  • Tap the “See all settings” option and then navigate to the Labels tab.
  • Then scroll down to Labels, and choose to Create a new label.
  • Add the name for your new label and click the Create button.
  • Then, open any one message that you want to archive.
  • Click on More options, indicating the three dots, and select Filter messages like this.
  • Now, all the emails from that sender will be retrieved. You can further filter the messages on the basis of specific keywords.
  • Click the Create filter button to create a specific filter for those emails.
  • Choose the archive label you earlier created. You can also select any specific category for your emails.
  • At last, save the changes.

Conclusion:

Archiving an email in a Gmail account is very easy and simple. You need to follow some simple steps to archive emails in your Gmail account. If you want to automatically archive your emails in Gmail, create a specific label and then use it to create a filter. This filter will be then applied to a set of emails. Alternatively, you can click the “Archive” or “Send and Archive” options to archive your emails.

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