How to Export Outlook Contacts?

Being one of the popular email clients, Outlook offers several features to its users. Microsoft Outlook allows you to store all your contact information in one place within your address book. This creates an extensive contact base in your Outlook account. However, instances may arise when you need to export these Outlook contacts. Here, in this article, we will help you know how to export contacts from Outlook to CSV, PST, VCF files, and other devices.

Why Should You Export Contacts From Outlook?

Microsoft Outlook provides an address book on their platform. You can use that platform to backup your files and store your contact information in an additional place. Given below are some main reasons why you might want to export contacts from Outlook:

  • import them to any other email client, like Gmail, Yahoo, etc.;
  • manage them in Excel (for example, you can send contacts and import them back to Outlook);
  • migrate them to another account/computer/device;
  • to back up your files in case of an unwanted situation, like sudden system damage.

Export Outlook contacts to CSV

Outlook allows you to easily export your contacts to CSV files. Here’s how to export contacts from outlook 365 and other versions to CSV:

  • Open your Outlook account, and navigate to the File tab.
  • Next, click the “Open & Export” and choose “Import/Export.”
  • Choose Export to a file and tap the Next button.
  • Select CSV file (Comma Separated Values) as the output file type and tap Next.
  • Now, select the folder where you have to export. By default, your contacts remain in the Contacts folder. It is important to note that there is no option to include subfolders and your contact groups. After clicking a folder where you have to export, click the Next button.
  • Now, select the export location. When you are done, click the Next button again.
  • After that, the last window in the Export to a File wizard process will appear on the screen. You can use the Map Custom Fields button to specify alternative column names. It is useful if you have to limit the number of exported fields or if a target email client requires any specific CSV format. In most cases, however, there is no need to use it.
  • At last, click the Finish button to start exporting your Outlook data.

How to Export Contacts from Outlook to Gmail?

Outlook and Gmail are two of the popular email providers around the world. Most of us are using one or the other or even both. In such cases, it is common to have both Outlook and Gmail inboxes. If you have to export contacts from Outlook to Gmail, you have to apply the following steps:

Steps to export contacts from Outlook:

  • Open Outlook Web, log in to your account and switch to the People tab.
  • Select “Manage” from the top right corner and choose “Export contacts”.
  • Now, choose the folder where you want to export and tap the “Export” button. After that, a CSV file will be downloaded to your system.

Steps to import contacts to Google Contacts:

  • Now, open your Gmail account and log in to your Google Contacts.
  • Then, click the “Import” button appearing in the left-hand corner.
  • You can then choose the CSV file that you have earlier exported from Outlook, and then click “Import”.

Export Contacts from Gmail to Outlook

The whole process to export contacts from Gmail to Outlook is divided into two parts. Follow these simple steps to export contacts from your Gmail account to Outlook:

Export contacts from Google Contacts:

  • Go to Google Contacts and select “Export” from the left sidebar.
  • Select all contacts that you have to export.
  • Choose Outlook CSV format and tap the “Export” button.

Import contacts to Outlook:

  • From the Outlook Web, go to the People tab.
  • Click the “Manage” option appearing in the top right corner and choose “Import contacts”.
  • Upload the CSV file that you have exported from Google Contacts and choose the “Import” option.

Learn how to export contacts from Outlook to iCloud

Many of you might be wondering to store your contacts from Outlook to iCloud. Here is how to export contacts to iCloud from Outlook 365:

  • Tap the Outlook 365 app icon on your device to open it.
  • Navigate to the People tab.
  • Now from the Manage features, click Export contacts.
  • You have to select either All contacts or particular ones whatever you want to export.
  • Then click the “Export” button.

Wrapping Up:

As you can see, it is very easy to export all contacts from Outlook to other devices or email client accounts. Exporting Outlook contacts is important to keep them as a backup or to use them in future. So, we have tried to cover all information to export Outlook contacts. However, if you are still unable to export contacts with the above steps, you can use third-party software. These tools allow you to export Outlook contacts to multiple file formats.

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